For an international organisation based in Brussels, we are looking for a highly organised, reliable and service-minded Europe Department Assistant to provide day-to-day administrative, organisational and logistical support.

You will work in a fast-paced, international and multicultural environment, supporting a team in the smooth organisation of meetings, events, governance activities and administrative processes.

Your responsibilities

- Provide daily administrative, organisational and logistical support to the department
- Coordinate the organisation of meetings, working groups and events
- Schedule internal and external meetings, send invitations and circulate relevant documents
- Take meeting minutes and follow up on agreed actions
- Maintain accurate databases, contact lists, calendars and administrative records
- Coordinate event logistics, including registrations, speakers, badges, meeting materials, venues and catering
- Support invoicing and other administrative processes
- Provide general office management and logistical support
- Assist with invoices, purchase orders, expenses and other administrative documentation
- Provide ad hoc administrative and logistical support when required




- Contribute to improving administrative processes and workflows

Your profile

- First professional experience in administration, coordination, events or a similar support role
- Experience in an international environment is an asset
- Excellent organisational and time-management skills
- Ability to manage several priorities and deadlines simultaneously
- Excellent written and spoken English and French
- Knowledge of another European language is an asset
- Strong digital skills and good knowledge of Microsoft 365
- Comfortable working with CRM systems, Salesforce, AI tools and collaborative platforms
- Strong attention to detail and a structured approach
- Excellent communication and interpersonal skills
- Professional, helpful and solution-oriented attitude
- Discretion, integrity and professionalism
- Flexibility and ability to remain calm and effective under pressure

We offer

- Temporary full-time assignment from September to December 2026
- €2,600 gross/month
- A position based in Brussels
- An international and multicultural working environment
- A varied role combining administration, coordination and event support

📌 Assistant/assistante (España)
🏢 Unique Belgium
📍 España