Overview

We are seeking a proactive and highly organized Facilities Coordinator to support the day-to-day management of workplace operations, budget administration, and office culture initiatives. This role plays a critical part in ensuring efficient administrative processes, an exceptional employee experience, and the smooth delivery of workplace services. The successful candidate will act as a key point of contact for employees, suppliers, Finance, HR, and Facilities teams, managing financial and operational processes through SAP and MyBuy while contributing to a positive, inclusive, and engaging workplace environment.
Responsibilities

Budget Facilities management: receipt of invoices, create payment orders into SAP/MYBUY
Budget HR management: receipt of invoices, create payment orders into SAP/MYBUY




SAP R/3 Billing HR/FM placing orders and entering invoices for purchasing groups
Registration forms of new suppliers
Reclassification of expenses and resolution of incidents
Supervision of office services such as: events/activations, canteen, auxiliary services and occupancy management
Culture Management of events/activations in the office
Promote the different social initiatives related to the HR culture agenda and promoting the local culture community.
Qualifications

2 years of experience in a similar position (administration and billing management)
Autonomous and results-oriented person with social skills
Experience in MS Office, SAP R3, MyBuy
Languages: Spanish and English (intermediate level)

📌 Facilities Coordinator (Madrid)
🏢 PepsiCo
📍 Madrid