Responsibilities

Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite
Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX
Maintain vendor master data, including banking details, tax documentation, and compliance requirements
Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury
Support month‑end close activities, including accruals, reconciliations, and AP‑related reporting
Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows
Configure and maintain spend policies, categories, limits, and role‑based approval chains
Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)
Act as a primary point of contact for employee and executive expense questions while enforcing policy
Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues
Drive continuous improvements to procure‑to‑pay workflows,



documentation, and internal controls
Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies
Partner with FP&A;, Legal, and Operations on spend visibility, budgeting, and vendor management initiatives
Ensure strong internal controls across payables, expenses, and payments, including segregation of duties
Support audits, bank requests, and compliance initiatives related to procure‑to‑pay
Maintain clear documentation of policies, workflows, and approval structures
Requirements

5+ years of experience in Accounts Payable, Expense Management, or accounting operations
Hands‑on experience administering Ramp in a corporate environment
Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms
Strong working knowledge of NetSuite, including GL coding and multi‑entity setups
Experience operating in a fas

📌 Payables & Expense Manager (Madrid)
🏢 Jobtailor
📍 Madrid