The role of Conference Organizer is to provide logistical and organization skills for the EU/NA Conference team to plan, coordinate and execute high quality in-person and online academic conferences and other corporate MDPI marketing events to enhance the positive visibility of the MDPI brand, its academic journals and open access mandate.As part of our commitment to fostering a collaborative team environment, this role requires working fully re ResponsibilitiesOversee the planning and execution of multiple academic-related events annually, including logistics, program development, marketing, on-site (or online) delivery, post-event reporting, and financial reconciliation.Liaise with all event stakeholders, including Chairs, journal editors and teams, academic societies, speakers, attendees, partners, and external llaborate with the event team to manage the event platform and its content (e.G., website), including abstract submissions, registrations, and payment processing.Support market analysis and event feasibility studies in coordination with the event ‑develop, oversee, and execute the marketing and promotional plan, including design assets, in collaboration with the event team.Work with the design team to create visual and marketing materials as needed.Negotiate contracts with external vendors in line with the budget, under the supervision of the Conference Managers.Process abstracts and coordinate with contributors, speakers, and Chairs to build the event program, with oversight from the Conference Manager.Track revenues and expenses as part of budget management and process payments accordingly, under the supervision of the Conference llaborate with the Conference Sponsorship Specialist to identify, contact, and fulfill sponsorship opportunities,



integrating deliverables into event logistics.Participate in on-site event management with the event team.Support the event team in managing the event platform (website), focusing on abstract processing, registrations, and payments.Assist in building and defining the scientific program and align logistical planning accordingly.Apply organizational knowledge and adhere to corporate standards in all processes and procedures.Additional ResponsibilitiesContribute to the ongoing development and improvement of departmental processes.Recommend enhancements to increase efficiency and customer satisfaction.Take appropriate follow‑up actions to implement improvements.RequirementsDegree in event‑related field (Tourism, Hospitality, Event Management)2–5 years of event coordination experienceNative Spanish speaker;
fluent in EnglishFamiliarity with academic publishing and scientific communitiesSkilled in Microsoft Office, project and budget management Experience with online registration systems (e.G., Sciforum)Strong attention to detail, communication, and customer serviceAbility to work under pressure and adapt to changing needsScientific background is a plusWhat We OfferThe opportunity to contribute to the academic community and attend scientific conferences.Professional development petitive salary and bonus system for high performers.Benefits Package: Private Health Care Insurance,



Gym membership discount and adaptable start time schedule.Team Building activities.Paid Holidays: 24 working days per calendar year in addition to public and bank holidays in Spain.Work in a collaborative, diverse, and socially responsible team.Prime work location in Barcelona.About MDPIHeadquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.MDPI SpainMDPI Spain opened in Barcelona in 2016. With a team of 32 employees, our key focus is based on the scientific and external communication to further develop our services as the biggest Open Access publisher.Our employees enjoy an international and friendly working environment and ensure that the latest high-quality research is openly available as quickly as possible. In addition, the Barcelona office focuses on external communications, approaching the scientific community, contacting organizations, and attending to scientific conferences.MPDI Spain cultivates a culture that values diversity and inclusion and is dedicated to maintaining fair, competitive pay practices that uphold our commitment to pay equity. Our compensation decisions are based on various factors, including a candidate´s qualifications such as skills, education, experience, training, and licensure. This approach applies to all employees.InitiativesAt MDPI, We Develop And Maintain Various Platforms In Order To Better Serve The Scientific Community. Please Find Here-below a List Of Our Main Platforms

📌 Conference Organizer (Barcelona)
🏢 MDPI România
📍 Barcelona