Hybrid / Full Time / PermanentAt Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission.WHAT YOU'LL DOThe role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels.Office administration- Act as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors.- Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams.- Manage the affiliate's official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner.- Oversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate.- Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.- Provide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.- Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.- Maintain and organize affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements.- Coordinate occupational risk prevention activities, including employee medical appointments,



required documentation and annual reassessments.Commercial and medical operations- Coordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements.- Plan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required.- Coordinate sponsorship activities from initiation to completion, including communication with organizers, contract administration, vendor coordination, invoicing and logistics.- Liaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards.- Coordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities.- Monitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments.- Maintain complete and well-organized records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness.- Complete the administrative closure of medical and commercial activities,



confirming that all required approvals and supporting documentation are in place.ABOUT YOUQualifications- Proven experience in administrative and coordination roles- Strong organizational skills with attention to detail- Excellent communication and interpersonal abilities- Proficiency in Microsoft Office suite and office management software- Knowledge of healthcare industry regulations and compliance standards preferred- Fluent in Spanish and in English, spoken and written- Bachelor's degree in business administration, Healthcare Management, or relevant field is highly valuedKnowledge- Strong collaboration skills- Committed to organized and concise communication- Must work confidently, proactively and assertively with a high level of independence- Good judgement, ability to adapt and change in a shifting environmentNOVOFLEXWe offer a adaptable, trust-based hybrid working model for most of our office-based roles. Employees are asked to be in the office three days per week, with the flexibility to choose which days' work best for them.ABOUT NOVOCURENovocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you'll connect, grow, and make a real difference. We're a company with the drive of a startup and the strength that comes with 25 years of success.Novocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialize Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research work alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.Our patient-forward values- innovation- focus- drive- courage- trust- empathy#J-18808-Ljbffr

📌 Operations Coordinator (W/M) (Madrid)
🏢 Tamarind Intelligence
📍 Madrid