Join our Finance & Property team as an Executive Assistant, supporting senior leaders in a varied and rewarding 3-day-per-week role.

THE OPPORTUNITY

We're seeking a highly organised and proactive Executive Assistant to join our Finance & Property team in a temporary 12-month, 0.6 FTE (3 days per week) role based in Newcastle West.

This role will provide high-level support to the Directors of Finance and Property & Housing, along with the broader leadership team, coordinating executive priorities, managing confidential administration and supporting governance activities. Working closely with a range of internal and external stakeholders, you'll bring exceptional organisational skills, sound judgement and a collaborative approach to delivering high-quality support in a fast-paced environment.

If you thrive on managing competing priorities, building strong relationships and continuously improving administrative processes, we'd love to hear from you.

BENEFITS OF WORKING WITH US

- Directly contribute to improving the lives of many in the community.
- Paid parental leave (for eligible employees).
- Discounted gym membership through Fitness Passport (T&C;’s apply).
- Ongoing training and development opportunities.
- A great friendly environment of dedicated and passionate co-workers.
- Enjoy up to 10% off at top retailers with our mnBenefits program.
- Corporate benefits, including EAP, flu shots and more.

POSITION DESCRIPTION

The Executive Assistant provides high-level executive and administrative support to the Finance & Property leadership team to ensure the team is supported promptly and effectively.

Work priorities are allocated and managed by the Executive Officer to support the operational requirements of the Finance & Property function.





The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

EXPERIENCE/CRITERIA

- Strong experience as an Executive or Personal Assistant within a corporate office environment.
- Capacity to self-direct and be responsive to supervision and general direction when it is required.
- Experience in reviewing and improving processes to improve the quality and efficiency of own output.
- Experience in facilities, construction, commercial property and or project Management. (Desirable, but not essential)
- Demonstrated high level of experience with MS Office suit of applications.
- Highly developed organisational skills: personal organisation and work organisation.
- Highly developed communication skills including written, verbal, interpersonal communication skills, and ability to influence and engage with others.
- Demonstrated decision-making and problem-solving skills and the ability to navigate conflicting demands and priorities.
- Demonstrated experience in coordination of meetings, preparation of written materials such as agendas and recording of minutes, and report preparation.
- Experience in using Facilities Maintenance software applications (Desirable, but not essential).
- Experience in using electronic records management systems (Desirable, but not essential)

QUALIFICATIONS

- Business Administration Diploma or Certificate IV and/or extensive experience in the same
- or similar role.
- Property management (Desirable, but not essential)
- Project administration (Desirable, but not essential)
- Asset Management (Desirable, but not essential)

Additional Information

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📌 Executive assistant (Islas Baleares)
🏢 Catholic Diocese of Maitland-Newcastle
📍 Islas Baleares