For one of our main international customers we are looking for a

Executive Administrative Assistant

.

General Data:

- Type of contract

Indefinite

- Hours: 08:00 - 17: 00h / Flexibility (40 hours)

- Location: Madrid (Spain)

- Start Date: 1st of September 2024

- Salary range : 34K-36K

Typical Day in the Role:

- Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management.

- Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services)

- Planning & Coordinate domestic and international travel plans end to end .

- Reconciles LT expense reports .

- Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.

- Uses diplomacy and professionalism to draft communications for high-level manager.

- Creates data management plans and manages data by using the advanced features of Microsoft products/tools.

- Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group.





- Anticipates and removes administrative roadblocks and makes timely decisions across the business group.

- Directly resolves customer requests and hosts business guests.

- Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support.

Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level.

Previous

Microsoft experience preferred.

Requirements:

- Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint.

- Proactive

- Autonomous – Self starter – Independent

- Discreet – Working directly with leadership team managing agenda’s

- Multitasking very important

- End to end process management

- Problem solving

- At least 3+ years of Administrative experience supporting high level executive and a team as well with proven skills in Microsoft Office products.

Languages:

- English: minimum C1.

📌 Executive Administrative Assistant (Madrid)
🏢 Omnitel
📍 Madrid