The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.MissionsCollaborate closely with the Group's HR department, its expert services and the HRBP departmentDeploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)Support newcomers' onboarding and provide them with all the necessary environment for their jobEnsure Internal Group communications are released and understood within the siteManage personnel administration (management of employment contracts and addendums, various legal documents, etc.)Ensure compliance with the local legal frameworkRealization of monthly HR reportsPrepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR departmentControl the proper execution of the payroll cycle by the accounting firmParticipate in the recruitment and selection of teamsCollect and follow up training requests in collaboration with the Training CenterOrganize internal events in accordance with Group policies (thematic, budget, etc.)Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.Financial and legal activitiesProvide prompt and accurate answers to requests from internal departments (accounting, treasury, legal,



etc.)Guarantee the reliability of our commercial contracts and our website’s provisionsManage clients' requests in legal matters and relay to the Group's legal department when neededInterface with the legal department of the Group and the local law firmManage requests from local authoritiesProcess all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group TreasuryProvide budget and forecast reports when required from the different departmentsControl the proper execution and the respect of deadline of the financial reportsCompile monthly accounting reports and liaise with HQ accounting teamsFacilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal proceduresEnsure the application, respect and update of health and safety policiesCollaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of designContribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this oneMake the necessary purchases for the good supply of the site (supplies, consumables, etc.)Mail management and controlLiaise with other offices, contractors, suppliers and other organizations1 Year Fixed-term contract with the potential for a permanent positionTECHNICAL SKILLSExcellent administrative and accounting knowledgeExecute and control a payroll processExperience in office managementExperience in Human Resources management appreciatedGood level of English and French will be a plus

📌 Office Manager (Madrid)
🏢 Ovhcloud
📍 Madrid