Responsibilities

Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX Maintain vendor master data, including banking details, tax documentation, and compliance requirements Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury Support month‑end close activities, including accruals, reconciliations, and AP‑related reporting Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows Configure and maintain spend policies, categories, limits, and role‑based approval chains Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center) Act as a primary point of contact for employee and executive expense questions while enforcing policy Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues Drive continuous improvements to procure‑to‑pay workflows, documentation, and internal controls Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies Partner with FP&A;, Legal,



and Operations on spend visibility, budgeting, and vendor management initiatives Ensure strong internal controls across payables, expenses, and payments, including segregation of duties Support audits, bank requests, and compliance initiatives related to procure‑to‑pay Maintain clear documentation of policies, workflows, and approval structures Requirements

5+ years of experience in Accounts Payable, Expense Management, or accounting operations Hands‑on experience administering Ramp in a corporate environment Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms Strong working knowledge of NetSuite, including GL coding and multi‑entity setups Experience operating in a fast‑paced, scaling organization High attention to detail with a strong internal‑controls mindset. Preferred: Experience supporting multi‑subsidiary, multi‑currency environments Exposure to audit support, SOC 2, or regulated industries Prior ownership of AP, expense, or payments system implementations Strong cross‑functional communication skills and comfort working onsite with leadership.

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📌 Payables & Expense Manager (Madrid)
🏢 Jobtailor
📍 Madrid