Job Description

We are looking for a highly operational and results-driven Facilities Coordinator to be the backbone of our physical workspace.

This role is essential for driving office improvements, managing day-to-day infrastructure, and ensuring organizational effectiveness, communication, and safety.

You will combine rigorous office administration with proactive facilities management to create a pleasant and efficient work environment.

Responsibilities

- Proactively detect and fix office-related infrastructure issues including HVAC, plumbing, and electrical systems.

- Ensure full compliance with Health & Safety (H&S;) protocols, security guidelines, and emergency systems.

- Oversee daily office operations, implementing administrative systems to facilitate smooth running.

- Manage office supplies inventory, stationery, and equipment procurement while following sustainable practices.





- Coordinate incoming/outgoing mail, packages, and provide general support to visitors and employees.

- Manage office operations budget, track invoices, handle purchase orders, and ensure timely payments.

- Negotiate contracts and manage relationships with facility vendors (cleaning, catering, security) and landlords.

Qualifications

- 4–5 years of experience as an Office Manager or Facilities Coordinator in a fast-paced environment.

- Fluency in English and Spanish (written and verbal).

- Proficiency in Google Workspace (Docs, Sheets, Drive) and MS Office.

- Strong negotiation, problem-solving, and time management skills with a proactive can-do attitude.

Required Skill Profession

Operations Specialties Managers

📌 Facilities Coordinator, HQ (Barcelona)
🏢 Glovo
📍 Barcelona