About the role
The Office Manager is responsible for ensuring the smooth operation of the office environment, overseeing administrative functions, and creating a welcoming and efficient workspace. This role involves managing office supplies, handling facility-related issues, organizing events, and supporting employees with various administrative needs. The Office Manager plays a vital role in enhancing team morale, streamlining office processes, and maintaining a productive, organized office.
Key Responsibilities
- Office Administration and Facility Management
- Oversee daily office operations to ensure functionality, cleanliness, and a pleasant atmosphere.
- Manage inventory and purchase office supplies, equipment, and furniture, ensuring availability and cost-effectiveness.
- Coordinate maintenance requests and repairs with facility providers and troubleshoot issues as they arise.
- Ensure compliance with safety and security protocols, including maintaining emergency plans and supplies.
- Employee Support and Onboarding




- Act as the main point of contact for all office-related inquiries, resolving issues and providing assistance to employees.
- Facilitate the onboarding process for new hires, including workspace setup, IT equipment distribution, and introduction to office policies.
- Support employees with travel arrangements, conference registration, and scheduling as needed.
- Event Planning and Coordination
- Organize and coordinate company events, team-building activities, and meetings, both on-site and off-site.
- Manage logistics for events, such as catering, space booking, AV equipment, and transportation as required.
- Develop and maintain relationships with vendors and negotiate contracts to optimize service quality and costs.
- Budget Management and Cost Control
- Develop and monitor the office operations budget, ensuring cost-effective practices and adherence to financial guidelines.
- Track expenses, negotiate vendor contracts, and manage supplier rela

📌 Office Manager (Barcelona)
🏢 Alea
📍 Barcelona