The Executive Assistant (EA) to the VP of Operations provides high-level administrative, operational, and strategic support to ensure the efficient execution of the Maintenance organization’s initiatives. This role requires exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to handle complex priorities in a fast-paced environment. The adecuado candidate is proactive, resourceful, and able to anticipate needs while maintaining discretion and professionalism.

About Vero Maintenance
Vero Maintenance is a modern, tech-enabled maintenance services provider supporting property managers, HOAs, condo associations, and real estate operators. We deliver reliable, efficient, high-quality maintenance solutions backed by transparent communication, strong internal processes, and streamlined service workflows. As our operational volume continues to grow, we are expanding our accounting and administrative team to support accurate invoicing, financial tracking, and day-to-day operational coordination.

Key Responsibilities
Executive Support:




- Manage and optimize the VP’s daily calendar, including scheduling meetings, coordinating appointments, resolving conflicts, and ensuring proper preparation for engagements.
- Organize travel arrangements, itineraries, accommodations, and expense reporting.
- Prepare briefing materials, meeting agendas, presentations, and follow-up documents.
- Serve as the primary point of contact between the VP and internal teams, clients, vendors, and external partners.

Operational & Maintenance Team Support
- Coordinate cross-functional communication between Maintenance leadership, field teams, project managers, and administrative staff.
- Assist in tracking KPIs, maintenance schedules, compliance tasks, and project deadlines.
- Support reporting processes by collecting data, drafting summaries, and formatting operational reports.
- Help maintain documentation, such as SOPs, maintenance logs, and regulato

📌 EA with Project Management Experience to Support the VP of Operations
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