Position Overview

As part of its growth, our company is seeking a rigorous, versatile, and proactive
Executive & Commercial Assistant
. In this dual-role position, you will act as a key operational support pillar: providing comprehensive administrative assistance to the Management team to ensure smooth day-to-day office operations, while simultaneously supporting the commercial team in the coordination, management, and follow-up of tender submissions.

Main Responsibilities

Executive & General Administrative Support
- Management Assistance:
Provide organizational support to the Directors, including calendar management, coordinating high-level meetings, and organizing corporate travel arrangements.
- Office & Document Management:
Oversee general office administration, manage incoming/outgoing communications, and maintain an organized physical and digital archiving system (contracts, corporate records, and official documentation).
- HR Support & Onboarding:
Assist in the administrative management of new hires, maintain employee records,



and coordinate with external partners or platforms.
- General Coordination:
Act as a central point of contact for external providers, suppliers, and collaborators, ensuring the seamless operation of the workspace.

Commercial Monitoring
- Conduct regular monitoring of tender and procurement platforms.
- Identify relevant business opportunities for the company.
- Share relevant information and alerts with the appropriate teams.

Administrative Management of Tender Submissions
- Participate in the preparation and compilation of tender response documents.
- Manage the entire administrative section of proposals.
- Ensure deadlines and milestones are met throughout the submission process.
- Verify the completeness and compliance of all documents included in the submissions.
- Maintain and update all required administrative documentation.

Proposal Coordination and Formatting
- Support the coordination of internal contributors involved in

📌 Executive & Commercial Assistant / Tender Support Coordinator (Algeciras)
🏢 Symmetry Group
📍 Algeciras