Provide administrative and field support for HSES activities (Internal Prevention Service, Fire Protection, Environment, and Security). Serve as backup for Plant Administration.

Responsibilities and accountability

Requirements and expertise

- General
- Maintain and archive HSES system records.
- Manage updates to HSES documentation.
- Prepare HSES purchase requisitions.
- Manage and supervise the local disposal of waste.
- Assist in the preparation and field supervision of emergency response team training.
- Organize and coordinate meetings and events involving international participants.
- Provide logistical and administrative support to the management committee.
- Backup for Plant Administration
- Support the preparation of Additive Loading Preparation Sheets.
- Support the request of Raw Materials from the Warehouse.
- Support month-end closing activities.
- Support the monitoring of personnel schedules.
- Support the creation and updating of recipes in BASIS.
- Support Direct Purchase requests.
- Supervise Production Entries (batches/export shipments) and consumption records.
- Provide administrative support for updating Plant Manuals.
- Manage the plant warehouse and office supplies.
- Coordinate the provision of equipment (workwear, PPE, etc.) and lockers for plant personnel.
- Prepare labels for plant identification and signage.
- Control and archive documentation.
- Enter process cost indicator data (according to GAP indicators).
- Handle telephone communications.

Personal skills

Education

- Vocational Training Degree (FP2) or equivalent administrative experience.




- Knowledge of LYB SAP and EBP systems.
- Knowledge of the Site Integrated Management System.
- Basic Occupational Risk Prevention course (50 hours).
- Languages:
- English (advanced level).
- Other skills:
- Strong organizational skills.
- Initiative and proactive attitude.
- Enter, maintain, and update Environmental records related to the dispatch of factory waste streams.
- Classify and archive all waste management records in paper format.
- Support communications with Plant/Section Managers and authorized waste contractors to ensure proper collection and external waste management.
- Assist in preparing statistics, questionnaires, and reports for Corporate, industry associations, and public authorities (Waste Declarations, Responsible Care Codes, Corporate Templates, etc.).
- Process purchase requisitions related to HSES activities (Occupational Safety, Fire Protection, Environment, Occupational Health, and Security).
- Support document updates for HSES manuals and procedures (Emergency Response Plan, Emergency Communications, Safety Rules, etc.).
- Support document control and implementation of the Emergency Self-Protection Plan (PAU), including copy management, distribution, occasional field supervision, training oversight, and related activities.
- Archive and distribute minutes from the Health and Safety Committee meetings.
- Assist in preparing documentation required for audits (Internal Prevention System, Environmental, Corporate Audits, etc.).
- Receive and manage international telephone calls.

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📌 HSES Administration (Gerona)
🏢 Velogy
📍 Gerona