For one of our main international customers we are looking for a
*Executive Administrative Assistant*
.

General Data:
- Type of contract:
Indefinite
- Hours: 08:00 - 17: 00h / Flexibility (40 hours)
- Location: Madrid (Spain)
- Start Date: 1st of September 2024
- Salary range : 34K-36K

Typical Day in the Role:
- Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management.
- Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services)
- Planning & Coordinate domestic and international travel plans end to end .
- Reconciles LT expense reports .
- Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
- Uses diplomacy and professionalism to draft communications for high-level manager.
- Creates data management plans and manages data by using the advanced features of Microsoft products/tools.
- Develops a deep knowledge of the overall business group strategy,



and acts as an information resource to the business group.
- Anticipates and removes administrative roadblocks and makes timely decisions across the business group.
- Directly resolves customer requests and hosts business guests.
- Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level. Previous Microsoft experience preferred.

Requirements:
- Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint.
- Proactive
- Autonomous – Self starter – Independent
- Discreet – Working directly with leadership team managing agenda’s
- Multitasking very important
- End to end process management
- Problem solving
- At least 3+ years o

📌 Executive Administrative Assistant (Madrid)
🏢 Omnitel
📍 Madrid