6-month internship, with potential extension
Working Pattern
Full-time, office-based, five days per week
About the Role
We are looking for a highly organised, proactive and dependable HR & Admin Intern to support international employee assignments and day-to-day administrative operations.
The role will coordinate immigration documentation, accommodation, transport, vendors and employee support for short-term and long-term assignees. The successful candidate will be expected to communicate effectively across Spain- and China-based teams, respond promptly to requests and take ownership of operational issues through to resolution.
This is a fully office-based internship requiring attendance in Madrid five days per week. Candidates who already live within a reasonable commuting distance of Madrid are strongly encouraged to apply.
Key Responsibilities
- Prepare invitation letters and supporting documents for international assignees and business travellers, including signature coordination and record tracking.




- Support visa application processes and coordinate timely information sharing between employees, project teams and Spain- and China-based stakeholders.
- Arrange accommodation and car rentals for assignees, ensuring bookings are accurate, timely and aligned with project requirements.
- Act as a key contact for assignees, responding promptly to queries and resolving practical issues throughout the assignment.
- Manage relationships with accommodation, vehicle rental and other service providers, including supplier communication, invoice processing and record maintenance.
- Identify and coordinate new suppliers when existing arrangements do not meet operational requirements.
- Assist with business insurance registration and provide administrative support relating to payroll and local social security administration where required.
- Maintain accurate employee, assignment and vendor records in line with internal procedures and applicable data protection requirements.
-

📌 HR & Admin Assistant Intern (España)
🏢 AESC Spain
📍 España