Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BATaircraft, and Aechelon simulation and synthetic reality technologies. Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.
Manage emails and general inquiries, routing as appropriate
Coordinate visitor access, badging, and check-in processes

Support office operations including mail distribution, deliveries, and supply inventory




Assist with planning and execution of office events and meetings
Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred)
~Strong verbal and written communication skills (English and Spanish)
~ Proficiency in Microsoft Office or Google Workspace
~ Experience in a corporate high-growth office environment
Familiarity with visitor management systems (Envoy)
Experience supporting facilities or office operations
Basic knowledge of access control and office security protocols
Our international teammates receive a comprehensive total rewards package aligned to your country office location.

📌 Associate Facilities Coordinator (Madrid)
🏢 Shield AI
📍 Madrid