MICE Operations Executive / Coordinator
VIVA Trip – Madrid, Spain | Full-time | On-site | 09:00–18:00
About VIVA Trip
VIVA Trip is the destination management subsidiary of Sichuan HiSEAS International Tourism Co., Ltd., responsible for destination operations, supplier contracting and operational support across Spain and Portugal. As part of the Group’s European network, VIVA Trip provides destination services for leisure groups, tailor-made tours, MICE events and educational programmes.
We are looking for a motivated and highly organized MICE Operations Executive / Coordinator to join our Madrid team. The successful candidate will coordinate MICE groups and events in Spain and Portugal, from the initial quotation and planning stage through to the final operation on site.
Experience working with the Asian market, particularly Chinese clients, companies or travel agencies, will be considered a strong advantage.
Key Responsibilities
Plan and coordinate MICE groups, corporate events, incentives, conferences and special programmes in Spain and Portugal.




Manage the operational process from quotation to final delivery.
Coordinate hotels, restaurants, transportation, guides, activities, venues and other local suppliers.
Prepare itineraries, programmes, operational documents and event schedules.
Coordinate airport transfers, dinners, excursions, activities and special events.
Support on-site operations when required.
Ensure all services are delivered according to client requirements.
Handle last-minute changes and operational emergencies efficiently.
Prepare MICE quotations and proposals for international clients and Group offices.
Request and negotiate rates, availability, payment terms and cancellation conditions with suppliers.
Develop new MICE experiences, venues, restaurants, activities and event concepts suitable for international and Asian clients.
Conduct supplier visits, venue inspections and service evaluations.
Maintain strong relationships with hotels, restaurant

📌 MICE Operations Executive (Madrid)
🏢 VIVA TRIP
📍 Madrid