Workplace Experience & Coordination

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- Support the setup and daily coordination of the new Barcelona office.
- Ensure a professional, welcoming, and brand-aligned workplace environment.
- Coordinate meeting rooms, catering, supplies, equipment, access pins, and visitors.
- Liaise with internal teams and partners to resolve operational requests.

Events & Employee Experience

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- Coordinate team buildings, company meetings, trainings, workshops, celebrations, and engagement initiatives.
- Manage the full event cycle: planning, invitations, suppliers, logistics, execution, and follow-up.
- Support congresses, trade fairs, customer meetings, and brand activations.
- Ensure events are delivered on time, within budget, and aligned with company standards.

Travel & logistics

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- Coordinate travel arrangements for employees and stakeholders when required.
- Manage flight bookings, hotel reservations, car rentals, transfers, and related logistics.




- Prepare itineraries, confirmations, travel documentation, and last-minute changes.

Specific Responsibilities

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- Support the creation and launch of the new Barcelona office.
- Help define local workplace routines, supplier processes, and employee experience standards and onboarding preparation.
- Occasional travel for event coordination and alignment with local or international teams.

Requirements

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- Fluent Spanish and strong English language skills.
- Currently residing in Barcelona.
- Long-term local residency, not a temporary stay.
- 3+ years in workplace coordination, events, executive support, hospitality, or employee experience.
- Experience organizing internal and external events, including team buildings, congresses, fairs, or corporate activations.
- Experience coordinating travel arrangements, including flights, hotels, transfers, and car rentals.
- Experience in a multinational, healt

📌 Office Manager (Barcelona)
🏢 ZO Skin Health
📍 Barcelona