Qilimanjaro is building full-stack superconducting quantum computers, from QPUs and cryogenic infrastructure to control electronics, racks, cabling, instrumentation and deployment software.
We are a small, hands-on team. Every hire shapes what we become.
Mission
As the company grows, the CEO needs a trusted right hand to protect her time and keep priorities on track. The Executive Assistant is that person: the operational backbone of the CEO’s office, anticipating needs, completing tasks and keeping the CEO focused on what matters most. The role demands discretion and sharp organisation.
- Calendar and schedule ownership. Run the CEO’s calendar end-to-end across multiple time zones, protect time for strategic priorities, and plan complex international travel from flights and accommodation to detailed daily agendas.
- Communications and first point of contact. Serve as the CEO’s gatekeeper: filter incoming requests and email, decide what reaches her, and draft or review correspondence on her behalf.
- Meeting preparation and follow-up.



Prepare agendas and briefing notes ahead of key meetings, capture decisions and next steps, and chase owners so nothing slips.
- Administration and expenses. Manage expense reports, invoices and basic procurement linked to the CEO’s office, and keep documentation organised and easy to find.
- Email, CRM and file-system hygiene. Keep the CEO's inbox, contact records and document systems clean and current — triaging and organising email, maintaining accurate and up-to-date contacts in the CRM, and ensuring files are consistently named, filed and easy to retrieve so nothing is ever lost or duplicated.
- Projects and events. Take ownership of one-off initiatives on the CEO’s behalf and co-deliver leadership offsites and company events alongside the Office Manager.
- High-impact presentations. Support building visually polished presentations for board meetings, investor updates and external keynotes.
- Stakeholder liaison. Be the bridge bet

📌 Executive Assistant to the CEO (Barcelona)
🏢 Qilimanjaro Quantum Tech
📍 Barcelona