Position Objective
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Manage and execute small-scale operational purchases required for the successful delivery of the event, ensuring a rapid and efficient response to unforeseen needs across departments and operational areas.
Key Responsibilities
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- Carry out urgent purchases and minor procurement requests submitted by Production and other authorized departments.
- Coordinate the collection, transportation, and delivery of materials, supplies, equipment, and consumables required for event operations.
- Maintain basic records of expenditures, purchase receipts, invoices, and supporting documentation.
- Identify and source suitable local suppliers, stores, and service providers to meet last‑minute operational requirements.
- Provide logistical support for the replenishment of materials used by Production, Hospitality, Catering, Operations, and Backstage teams.
- Coordinate with the Production team to prioritize requests and ensure timely and efficient delivery of purchased items.
- Maintain a basic inventory of frequently used materials and consumables when required.
- Report operational issues, recurring procurement needs, and opportunities to improve supply management processes.
- Support additional logistical and operational tasks as required by the event.
- Ensure that all purchases comply with approved budgets, procurement procedures, and event operational requirements.
Deliverables
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- Purchase and expense tracking records, including receipts and supporting documentation.
- Daily status updates on procurement requests and deliveries.
- Inventory records for frequently used operational supplies, where applicable.
- Final procurement report summarizing purchases, expenditures, recurring needs, operational issues, and recommendations for future events.
Inclusive Workplace
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📌 Small Purchases (Madrid)
🏢 Fever
📍 Madrid