This is a key role to support the Senior Management Team based in Gibraltar, as well as support with office management and administrative tasks. The role will require proactivity, organisation skills and multi-tasking skills, requiring you to support a wide variety of activities.
MAIN RESPONSIBILITIES
- First line of support for the Senior Management Team.
- Managing diaries, arranging meetings & booking rooms/venues across various time zones, working closely with the PA group for scheduling the regular business cycle of committees and meetings.
- Coordination of necessary travel and logistics for Management, working with our inhouse Business Travel team to make the relevant travel arrangements.
- Providing coordination and logistical support for office based committees and meetings.
- Working as part of the London & Gibraltar PA/Administration team to provide cover to other PA’s in absence.
General
- Office management duties, as required.
- Coordination of events and socials, both locally and internationally.
- Management of local Health & Safety requirements in the office to ensure compliance and consistency in line with Peninsula policies.
- Maintain filing systems, documentation and confidential records.
KNOWLEDGE, SKILLS AND EXPERIENCE
Essential
- Experience in a similar role, as Office Manager or Team Assistant.
- Must be comfortable with MS Office suite and in working with IT systems.
- Works well in a team environment
- Strong organisational skills with ability to multitask and prioritise tasks effectively.
- Excellent interpersonal and communication skills, and ability to build good working relationships with all levels of seniority in the organisation.
- Demonstrates an extremely adaptable, ‘can-do’ and responsive attitude, and ability to work in a fast-paced, dynamic environment.
- Proactive approach with ability to anticipate problems or situations ahead of them arising, ability to t