For one of our main international customers we are looking for a Executive Administrative Assistant.

General Data:
Type of contract: Indefinite
Hours: 08:00 - 17: 00h / Flexibility (40 hours)
Location: Madrid (Spain)
Start Date: 1st of September 2024
Salary range : 34K-36K

Typical Day in the Role:
Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management.
Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services)
Planning & Coordinate domestic and international travel plans end to end .
Reconciles LT expense reports .
Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
Uses diplomacy and professionalism to draft communications for high-level manager.
Creates data management plans and manages data by using the advanced features of Microsoft products/tools.
Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group.




Anticipates and removes administrative roadblocks and makes timely decisions across the business group.
Directly resolves customer requests and hosts business guests.
Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level. Previous Microsoft experience preferred.

Requirements:
Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint.
Proactive
Autonomous – Self starter – Independent
Discreet – Working directly with leadership team managing agenda’s
Multitasking very important
End to end process management
Problem solving
At least 3+ years of Administrative experience supporting high level e

📌 Executive Administrative Assistant (Madrid)
🏢 Omnitel
📍 Madrid