About Olala

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Olala is an international hospitality and real estate group, developing, owning, and operating hotels, vacation rentals, and food & beverage concepts worldwide.

Since 1996, we have built a presence in 17 cities worldwide, combining global expertise with local insight. Our mission is to deliver smart, technology-driven, and design-forward accommodations that meet the needs of today’s traveler while upholding the highest standards of service.

Your role
We are looking for an Operations Admin Specialist to support the daily administrative operations of our properties from HQ, ensuring accurate reporting, smooth coordination between teams, and reliable follow-up on operational tasks. This role plays a key part in keeping our operational data organized and our teams aligned across locations.

Your Journey

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- Prepare, consolidate, and maintain operational reports and dashboards,



ensuring data accuracy and timely delivery.
- Support the coordination between HQ and on-site teams, tracking action items, schedules, and follow-ups.
- Assist in monitoring key operational metrics (occupancy, maintenance, guest satisfaction, inventory) and flag deviations.
- Manage and update administrative documentation, records, and internal databases.
- Coordinate with the Contact Center and property teams to track guest requests, tickets, and operational updates.
- Support stock and supplier tracking by consolidating inventories and purchase requests across locations.
- Help organize meetings, scheduling, and follow-up communications for the Operations team.
- Build and maintain Excel-based tools and reports to support decision-making (medium-level formulas, pivot tables, data consolidation).
- Support the accuracy and updating of local information, guest materials, and internal operational guides.
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📌 Operations Admin Specialist (Barcelona)
🏢 Olala!
📍 Barcelona