ADEPA is an independent and Integral leading provider of specialized asset services. Since 1980, ADEPA develops tailor-made solutions to asset managers operating around the world. Headquartered in Luxembourg, the Group is as well present and serves clients in Italy, Spain and Chile. For more than 40 years, ADEPA has earned distinction for entrepreneurial approach, service innovation and unique client focus.

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Due to our continuous growth, we are creating a new position of:

We are looking for a proactive, organized, and people-oriented Secretariat & HR Assistant to support our Madrid office and contribute to the smooth running of both administrative and HR operations. This role is ideal for someone who enjoys working in a dynamic international environment, managing multiple priorities, and providing high-quality support to employees and management.

Main Responsibilities
Office Administration & Secretariat

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- Manage incoming calls, emails,



and correspondence with professionalism and discretion.
- Schedule appointments, coordinate meetings, and manage calendars.
- Prepare documents, reports, presentations, and internal communications.
- Support daily office operations and ensure an efficient working environment.
- Organize travel arrangements, accommodation, and related logistics.
- Coordinate facilities management activities, including office maintenance and workplace health and safety requirements.
- Welcome visitors, candidates, and new employees, providing front-desk support when needed.
- Coordinate office supplies, purchases, and relationships with external vendors and service providers.
- Assist in the organization of internal meetings, company events, and team activities.
- Maintain office records and ensure administrative documentation is up to date.

Human Resources Support

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- Support the HR team in recruitment processes, including int

📌 Corporate Secretary (Madrid)
🏢 Adepa Global Services
📍 Madrid