We are seeking a high‑organized, proactive, and detail‑oriented professional to take on a multifaceted role as Executive Assistant. This position provides comprehensive support to the CEOs and senior leadership team, while also ensuring smooth day‑to‑day coordination of executive office operations across locations.

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Key responsibilities for this role include:

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- Manage the CEO’s calendar, including scheduling meetings, coordinating internal and external appointments, and ensuring effective time management.
- Provide personal and administrative assistance to the CEO, acting as a trusted point of support in daily activities and priorities.
- Coordinate travel arrangements for CEOs, including bookings, itineraries, and follow‑up through corporate travel tools.
- Manage and track CEO‑related expenses, ensuring accuracy, compliance, and timely reporting.
- Support the planning, coordination,



and execution of events involving CEOs and senior leadership.
- Act as a liaison between the CEO and internal teams, staff, and external stakeholders, ensuring clear and professional communication.
- Assist with internal and external communications on behalf of the CEO, including drafting emails and correspondence.
- Coordinate agendas and calendars for key staff members, ensuring alignment and efficient scheduling.
- Organize travel arrangements for staff members and provide logistical support as needed.
- Support the planning and coordination of staff and corporate events, including executive team and cross‑team events.
- Coordinate and manage events related to the CT team, ensuring logistics, agendas, and follow‑up actions are properly handled.
- Oversee and follow up on office management activities in Barcelona, Madrid and Valencia, ensuring consistency and operational efficiency.
- Provide backup support to key team members when required, e

📌 Administrador/a de Fincas (Barcelona)
🏢 Paul Marlex
📍 Barcelona