Job Summary
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We are seeking a highly organized, proactive, and detail-oriented Executive or Team Assistant (m/f/d) to support our Partners and Managing Directors across multiple locations in Europe and beyond.
This is a dedicated executive support role where excellence in organization, discretion, and anticipating needs are essential. As part of our collaborative Assistant team, you will ensure seamless day-to-day operations by managing complex schedules, coordinating international travel, and providing exceptional administrative support in a fast-paced environment.
Key Responsibilities
- Manage complex executive calendars across multiple time zones, proactively identifying and resolving scheduling conflicts
- Screen and prioritize emails, calls, and other communications, and draft routine correspondence such as meeting confirmations and scheduling requests
- Coordinate international travel, including flights, accommodation, ground transportation,
visas where applicable, and detailed itineraries, with the flexibility to adapt plans at short notice
- Process expense reports, quarterly time tracking, invoices, and procurement related to executive activities
- Prepare reports, presentations, and other meeting materials as required
- Coordinate internal and external meetings and events, including room bookings, catering, guest registration, and restaurant reservations
- Handle highly confidential information with the utmost discretion and professionalism
- Act as a trusted liaison between executives and internal and external stakeholders, including investors, portfolio companies, and advisors
- Track follow-up actions and key deadlines arising from meetings to ensure timely execution
- Collaborate closely with Executive Assistants across all offices, providing support and coverage during absences
- Contribute to firm-wide initiatives a
📌 Executive or Team Assistant (Valencia)
🏢 DTCP
📍 Valencia