Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched-on bilingual Office Assistant to support their small but busy team.

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Among others, duties will include:
- Managing incoming calls and other communications
- Managing travel arrangements, including flights, hotels and other travel bookings for investment associates, in accordance with company protocol. Experience with the Perk platform is a plus
- Organising meeting rooms, welcoming visitors and ensuring they are well looked after
- Scheduling and coordinating meetings and events, as required
- Overseeing the maintenance of common areas, ensuring the office is kept in excellent condition at all times, and acting as the go-to person for administrative matters
- Coordinating office catering
- Filing and maintaining information and documentation, as necessary




- Managing invoices relating to office supplies and other office-related expenses
- Ensuring new hires have the necessary equipment upon joining
- Coordinating with other departments to ensure that internal policies applicable to the office space are properly implemented
- Providing support to other departments, as needed
- Liaising with service providers and suppliers, and following up where necessary (e.g. catering, stationery, building management, etc.)
- Collaborating with assistants and staff across other European offices, acting as a key contact for administrative matters
- Ensuring the office is adequately stocked with the necessary office supplies and kitchen essentials.

Candidates must be bilingual in English/Spanish (additional languages such as French, Italian and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office. Candidates should have at least 2/3 year

📌 Bilingual Office Manager (Barcelona)
🏢 Victoria Selection & Search
📍 Barcelona