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We are seeking a dynamic and detail-oriented Project Administrator to join our team in Mirabel. In this role, you will play a key part in supporting contract and financial activities, directly contributing to the performance and success of our programs.
Duties & Responsibilities
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- Support contract administration and financial activities to contribute to program performance and delivery.
- Collaborate with Project Managers and cross-functional teams to support budget management, billing, and financial tracking.
- Prepare proformas, budgets, and support monthly financial reporting and updates.
- Manage billing processes, including credit notes and expense validation (e.g., travel expenses).
- Create, track, and maintain purchase orders.
- Monitor project milestones and accounts receivable to ensure timely follow-up.
- Maintain and update management tools, including the Project Index.
- Contribute to annual operating plan (AOP)
development and monthly financial updates.
- Participate in proposal development and financial planning activities.
- Prepare reports, including Canadian content reporting, as required.
- Perform Oracle R12 reconciliations and support data integrity across systems.
- Manage multiple priorities effectively in a dynamic and fast-paced environment.
Minimum Qualifications
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- Minimum of 2 years of relevant experience in project administration, finance, or a related field.
- College diploma (DEC) in Accounting, Administration, or a related discipline.
- Advanced proficiency in Microsoft Excel and strong working knowledge of MS Office tools.
- Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong attention to detail and organizational skills.
- Effective communication and teamwork skills.
- Proven ability to work autonomously and solve problems p