OverviewOur client, a recognised firm and leader in asset management, is seeking a highly capable Bilingual Executive Assistant to assist their growing team in Madrid.

¿No sabe con seguridad qué habilidades necesitará para esta ocasión? Simplemente lea la descripción completa a continuación para obtener una idea clara de los requisitos del candidato.
Responsibilities
- Manage complex calendars for Director and the wider team, anticipating conflicts and prioritising effectively
- Coordinate internal and external meetings across multiple time zones, ensuring prompt communication and flexibility
- Liaise with clients and build strong relationships to streamline scheduling
- Handle detailed, multi-leg travel arrangements including flights, visas, hotels and transfers; proactively manage documentation and provide accurate itineraries in line with company policy for all team members
- Prepare, edit and proofread professional documents, presentations and client materials
- Maintain up-to-date client records,



update the CRM and ensure all documentation is correct and of the firm's regarded quality
- Support client and team events from planning and organising through to execution (coffee mornings, offsites, etc.)
- Manage administrative tasks including invoice processing and credit card reconciliations
- Provide cover for fellow Executive Assistants during absences

QualificationsCandidates must have a bilingual level of English/Spanish and ideally hold a relevant University degree. A solid grasp of standard tech and applications (Office, Google Workspace, Zoom, Slack, CRM software, etc.) is required. It is essential that candidates hold a minimum of 3 - 4 years’ experience in a related role. Financial services (all areas) or consulting backgrounds are preferred.
This role requires someone who is proactive and highly detail oriented. Someone with a high degree of organisational skills who needs minimal supervision will perform best in this environment. xqbhyrx The idea

📌 Bilingual Executive Assistant (Madrid)
🏢 Victoria Selection & Search
📍 Madrid