Job DescriptionWe are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at Airbus Defence and Space SAU. This role is crucial in ensuring the smooth and efficient operation of daily office activities.

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Inputs: Access to company/project documentation systems and tools, company administrative procedures; integration into the function / the team.
Mission: Support a manager, a group of managers or a team in administrative, logistics, planning and organization tasks, in information cascading, team communication.
Outputs : Timely support to the manager / team.
Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Answer and direct phone calls, take messages,



and handle inquiries with professionalism and discretion.
- Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
- Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.
- Process expense reports, invoices, and other financial documents in accordance with company procedures.
- Order and manage office supplies, ensuring adequate stock levels.
- Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.

Skills
- Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.
- Excellent written and verbal communication skills in English and Spanish.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong organizational skills with the ability to pr

📌 Secretary / Assistant (Getafe)
🏢 Airbus Defence And Space
📍 Getafe