The role will be responsible for managing and monitoring Office Management operations, providing support across all areas of the company to ensure the overall smooth functioning of the office, in line with stakeholder needs and the organization’s established standards.
Responsibilities

Answering and managing incoming calls
Managing access control and external visitors
Coordinating the internal preparation of shipments
Registering, tracking, and monitoring shipments in collaboration with courier platforms
Requesting, monitoring, and managing third-party pickups
Managing office supplies inventory
Vendor management (maintenance, office supplies, cleaning services, etc.)
Handling complaints and incidents
Preparing materials for training sessions and external meetings
Organizing corporate catering for meetings and celebrations
Requesting, managing,



and tracking business travel for executives, department heads, general services, and external staff
Support the creation and formatting of internal and external documents, presentations, and materials, ensuring brand consistency and visual quality
Collaborate with relevant teams to maintain updated and visually appealing front-desk and office communications (signage, announcements, newsletters, etc.)

Experience

Minimum of 1 year of experience in a similar role (Receptionist, Event Coordinator, Administrative Assistant, etc.)
Required: Advanced and/or native-level proficiency in Spanish and English

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📌 Recepcionista con Inglés (Barcelona)
🏢 Empresa Confidencial
📍 Barcelona