Working closely with the academic leadership and the Academic Faculties in the various areas of administration, particularly the timetabling and room allocation of programmes for BSBI’s branches in Spain.Being responsible for the scheduling and timetabling activities of the Faculties in Spain under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.Carrying out other related academic administration duties as required.Coordinating all the relevant activities and be responsible locally for the Canvas platform and the application of BSBI’s didactic modelOverseeing the timetabling of didactic activities for all local Executive, Professional and Ceetificate Programmes.Scheduling appointments with lecturers.Monitoring faculty performance (including freelancers) and provide evaluation reports.Proposing new members of faculty for teaching positions.Organising the didactic environment to promote productivity and learning.Organizing development sessions to improve practices and assist lecturers to apply new techniques.Communicating effectively with faculty members and students to convey passion for learning.Overseeing the records of students’ assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.Assisting the Provost & Chief Academic Officer giving the guidelines for lecturers to prepare lesson plans and tutoring sessions according to the Programmes‘ needs and goals.Developing reports for the Provost & Chief Academic Officer.Researching or recommending new innovative ideas to complement the activities of the School locally.Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.Playing a proactive role in promoting the School.Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School.Working very close and under the guidance of the Provost & Chief Academic Officer of the SchoolAssisting the Provost & Chief Academic Officer of the School and the Deans in all the administrative and educational tasks and duties.Location: Madrid,



BarcelonaAcademic HeadLocation: Madrid, BarcelonaJob type: Permanent employee, Full-timeYour ResponsibilitiesWorking closely with the academic leadership and the Academic Faculties in the various areas of administration, particularly the timetabling and room allocation of programmes for BSBI’s branches in Spain.Being responsible for the scheduling and timetabling activities of the Faculties in Spain under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.Carrying out other related academic administration duties as required.Coordinating all the relevant activities and be responsible locally for the Canvas platform and the application of BSBI’s didactic modelOverseeing the timetabling of didactic activities for all local Executive, Professional and Ceetificate Programmes.Scheduling appointments with lecturers.Monitoring faculty performance (including freelancers) and provide evaluation reports.Proposing new members of faculty for teaching positions.Organising the didactic environment to promote productivity and learning.Organizing development sessions to improve practices and assist lecturers to apply new techniques.Communicating effectively with faculty members and students to convey passion for learning.Overseeing the records of students’ assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.Assisting the Provost & Chief Academic Officer giving the guidelines for lecturers to prepare lesson plans and tutoring sessions according to the Programmes‘ needs and goals.Developing reports for the Provost & Chief Academic Officer.Researching or recommending new innovative ideas to complement the activities of the School locally.Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.Playing a proactive role in promoting the School.Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School.Working very close and under the guidance of the Provost & Chief Academic Officer of the SchoolAssisting the Provost & Chief Academic Officer of the School and the Deans in all the administrative and educational tasks and duties.Your profileProfessional CompetenciesBachelor, Master and PhD degrees in the domain of business, management, or educationPrior administrative experience in higher education at University level for at least 5 yearsPrior experience in working in adult education for at least 5 yearsPrior teaching experience in higher education at University level for at least 10 yearsExpert knowledge of Windows OS, of MS Office suite (Excel, Word, Outlook, Powerpoint) and Microsoft TeamsFluent in spoken and written English (C2 level)Sound knowledge of Educational Platforms (i.e. Canvas, Blackboard etc.)Sound knowledge of Generative AI softwareExpert knowledge of timetabling softwareSound knowledge of study regulations and rulesPersonal CompetenciesExcellent organizational and communication skillsHigh social competence and assertivenessMaintaining an overview even with high workloadsCommitment to School’s improvement and further developmentEntrepreneurial and economic way of thinking and workingResilient and flexibleMotivated for further academic and professional developmentWhy us?An international environment with a multicultural audience and a meaningful social impactSupport in achieving your professional goals and developmentOpportunities for career growth alongside BSBI, including leadership rolesExtensive training to equip you with the knowledge and skills needed to excelWork in a young, dynamic and positive culture that fosters collaborationBe at the forefront of an exciting educational opportunity, leading the way forward and growing with BSBIAs an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or legally protected status.About UsBSBI is part of GUS Germany GmbH (GGG), a dynamic network of higher education institutions with more than 18,000 students at locations in Germany, Europe and beyond.We prepare students for impactful general careers, providing accessible and quality education to cultivate future industry leaders. With a focus on enterprise, leadership, and success, our programmes empower students with an entrepreneurial mindset to lead and succeed, fostering an inclusive, innovative, and supportive learning environment. Our mission is to shape the future by nurturing exceptional talent and driving positive change in the competitive international business world.Explore https://www.berlinsbi.com/ for more information about us!
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📌 Academic Head (Madrid)
🏢 BSBI School of Business and Innovation
📍 Madrid