The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

Collaborate closely with the Group's HR department, its expert services and the HRBP department

Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

Support newcomers' onboarding and provide them with all the necessary environment for their job

Ensure Internal Group communications are released and understood within the site

Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

Ensure compliance with the local legal framework

Realization of monthly HR reports

Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),

establish the link between the accounting firm and HR department

Control the proper execution of the payroll cycle by the accounting firm

Participate in the recruitment and selection of teams

Collect and follow up training requests in collaboration with the Training Center

Organize internal events in accordance with Group policies (thematic, budget, etc.)

Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.

Financial and legal activities

Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

Guarantee the reliability of our commercial contracts and our website’s provisions





Manage clients' requests in legal matters and relay to the Group's legal department when needed

Interface with the legal department of the Group and the local law firm

Manage requests from local authorities

Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

Provide budget and forecast reports when required from the different departments

Control the proper execution and the respect of deadline of the financial reports

Compile monthly accounting reports and liaise with HQ accounting teams

Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Ensure the application, respect and update of health and safety policies

Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

Mail management and control

Liaise with other offices, contractors, suppliers and other organizations

1 Year Fixed-term contract with the potential for a permanent position

TECHNICAL SKILLS

Excellent administrative and accounting knowledge

Execute and control a payroll process

Experience in office management

Experience in Human Resources management appreciated

Good level of English and French will be a plus

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📌 Office Manager (Madrid)
🏢 Ovhcloud
📍 Madrid