Job Description:
We are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at Airbus
Defence and Space SAU. This role is crucial in ensuring the smooth and efficient operation of daily office activities.
Inputs: Access to company/project documentation systems and tools, company administrative procedures; integration into the function / the
team.
Mission: Support a manager, a group of managers or a team in administrative, logistics, planning and organization tasks, in information
cascading, team communication.
Outputs : Timely support to the manager / team.
RESPONSIBILITIES
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Answer and direct phone calls, take messages, and handle inquiries with professionalism and discretion.
- Organize and maintain physical and electronic filing systems,
ensuring easy retrieval of information.
- Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.
- Process expense reports, invoices, and other financial documents in accordance with company procedures.
- Order and manage office supplies, ensuring adequate stock levels.
- Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.
SKILLS
- Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.
- Excellent written and verbal communication skills in English and Spanish.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- High level of attention to detail and accuracy in all work.
- Ability to maintain confidential
📌 Secretary / Assistant (Getafe)
🏢 Airbus
📍 Getafe