Company Description Hilton Barcelona is a recently renovated hotel located in an elegant, quiet neighborhood with easy access to Barcelona’s main attractions, upscale shopping, and acclaimed dining options. The property is conveniently situated close to the airport, main train station, and city center, with nearby metro connections to all parts of the city.

Guests enjoy a calm, comfortable environment surrounded by luxury boutiques, local designers, and inviting cafés. For business and events, the hotel offers 17 adaptable meeting rooms, over 1,960 sqm of conference space, a high-ceiling ballroom, in-house cinema, on-site AV support, and advanced signage for seamless, high-impact events.

Hilton

Barcelona combines refined comfort, cultural discovery, and outstanding event facilities to create memorable stays and successful conferences.

Role Description The Conference & Events Coordinator is a full-time, on-site role based at Hilton Barcelona in the Greater Barcelona Metropolitan Area. This position is responsible for coordinating the planning and execution of conferences, meetings, and special events, ensuring all details are managed from initial inquiry through post-event follow-up.

Day-to-day tasks include handling event bookings, preparing proposals, managing contracts and function sheets, and coordinating with internal departments such as Sales, Banqueting, Front Office, and AV teams. The coordinator will communicate with clients to clarify requirements, schedule site visits, manage timelines, oversee room setups,



and monitor event logistics to ensure a high level of guest satisfaction. The role also involves maintaining accurate records in hotel systems, supporting billing processes, and contributing to continuous improvement of event standards and procedures.

Qualifications

- Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to liaise effectively with clients and internal teams.
- Candidates should possess excellent Customer Service skills, with a focus on client satisfaction, responsiveness, and professional relationship management.
- Candidates should possess Event Planning skills, including the ability to negotiate contracts, coordinate timelines, resources, and detailed event requirements.
- Candidates should possess Event Management skills to oversee event execution, manage on-site logistics, and resolve issues in real time.
- Candidates should possess solid Organization Skills, including attention to detail, time management, and the ability to handle multiple events simultaneously.
- Relevant experience in hotel, hospitality, or events coordination, preferably in a conference or banqueting environment.
- Proficiency in standard office software and event management or CRM systems; experience with AV coordination is an advantage.
- Ability to work flexible hours, including evenings and weekends, based on event schedules.
- Professional fluency in English and Spanish; additional languages such as Catalan are a plus.
- Relevant education in Hospitality Management, Events Management, Business.

📌 Conference & Events Coordinator (Barcelona)
🏢 Hilton Barcelona
📍 Barcelona