Overview

WELCOME TO SITA

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the general air travel industry. You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work® by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.

Are you ready to love your job?

The adventure begins right here, with you, at SITA.

PURPOSE

The Personal Assistant is responsible for assisting a Chief Information Officer in all administrative and coordination matters thereby assuring the interface with all departments and organizations in the company. The Personal Assistant will provide a comprehensive range of administrative/secretarial services to support the Chief Information Officer. The assistant will also have to familiarize him/herself with the content of the cases treated by the Chief Information Officer in order to prioritize and highlight key issues which need to be resolved. The success of this job will depend on the incumbent's ability to ensure the smooth and efficient running of the Chief Information Officer office in a pro-active and timely manner and with the requisite professionalism confidentiality and discretion as well as tactful relationship and customer care behaviour.

ABOUT THE ROLE

- Monitor Outlook messages and ensure efficient follow up;




- Ensure day-to-day administrative responsibilities; manage and follow-up the Chief Information Officer's incoming and outgoing mail and messages; manage his/her agenda and ensure appropriateness and timeliness of arrangements for meetings travel accommodation and events;
- Maintain and enhance the filing system;
- Filter and highlight priority situations and tasks requiring immediate action;
- Screen calls re-direct and problem solve as appropriate;- Prepare reports and presentations in liaison with managers and Chief Information Officer;
- Organize meetings and conferences both in-house and externally including preparation of agendas coordination of logistics compilation and distribution of required documentation and presentations; handle follow-up actions where necessary;
- Handle travel arrangements as well as related expense claims liasing with internal travel desk;
- Welcome and host visitors ensuring that a professional image is maintained at all times;
- Assemble required information and manage delivery of action items generated during meetings;
- Handle customer calls and make sure that they are resolved within appropriate timeframes;
- Ability to handle sensitive and confidential material strictly in accordance with policy and instructions.
- Give directions and instructions.

Qualifications

WHO YOU ARE

- Secretarial diploma or College Diploma in office administration or equivalent
- Minimum 5 years experience in a similar role acquired in a fast-paced multinational business environment
- English fluency and other language a plus- High level of PC literacy
- Knowledge of SITA products and solutions
- Ability to work independently to prioritize workload and carry out multiple tasks simultaneously




- Capability to handle information where issues of confidential and/or sensitive nature are involved.
- Innovative flexible and proactive approach

- Open minded

WHAT WE OFFER

We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever. ? Flex Week: Work from home up to 2 days/week (depending on your team's needs)

⏰ Flex Day: Make your workday suit your life and plans.

? Flex-Location: Take up to 30 days a year to work from any location in the world.

? Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year.

? Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities.

Your development journey is supported every step of the way.

? Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.

Starting Salary / Compensation

Starting Salary / Compensation

📌 Personal Assistant (Barcelona)
🏢 SITA Switzerland
📍 Barcelona