The Role

Due to continued expansion, we are seeking to strengthen our HR function by hiring a Payroll Coordinator based in Zaragoza.

Reporting into HR, this role is responsible for managing payroll operations and leading HR controlling activities, ensuring accuracy, compliance, and transparency of employee-related costs. While the position sits within HR, it requires close collaboration with the Finance team to ensure proper cost allocation, budgeting alignment, and financial reporting accuracy.

This is a critical role at the intersection of HR operations and governance, combining executional precision with analytical capability.

What You’ll Do

Payroll Management

- Manage end-to-end payroll processing in collaboration with payroll providers in all the countries we develop our business.
- Coordinate payroll inputs including new hires, terminations, variable compensation, overtime, bonuses, and benefits.
- Ensure compliance with labour regulations, tax regulations, and social security requirements.
- Act as the primary liaison with external payroll providers.
- Reconcile payroll data and ensure alignment between HR records and payroll outputs.
- Maintain payroll documentation and support internal and external audits.

HR Controlling & Workforce Cost Management

- Monitor, analyse, and report on personnel costs (fixed and variable compensation, benefits, employer contributions).
- Prepare monthly HR cost reports and variance analysis versus budget and forecast.
- Support annual workforce budgeting and reforecasting processes in collaboration with Finance.




- Maintain accurate headcount and FTE tracking across entities and departments.
- Develop and maintain HR dashboards and KPIs (e.g., turnover, absenteeism, workforce cost ratios).
- Ensure strong internal controls and data integrity across HRIS and payroll systems.

Cross-Functional Collaboration

- Work closely with Finance to ensure accurate cost allocation and reporting of personnel expenses.
- Provide workforce cost insights to support decision‑making.
- Contribute to continuous improvement initiatives across payroll, HR analytics, and reporting processes.
- Support broader HR initiatives as required.

What we’re Looking For

- Degree in Human Resources, Finance, Business Administration, or a related field.
- 5 years of experience in payroll and HR controlling or HR analytics roles.
- Strong knowledge of Spanish payroll process and experience in a multi‑country environment.
- Solid understanding of budgeting, forecasting, and personnel cost analysis.
- Advanced Excel skills; experience with HRIS and ERP systems is desirable.
- Strong analytical mindset with high attention to detail.
- Ability to manage sensitive and confidential information with discretion.
- Strong stakeholder management skills and ability to work cross‑functionally.
- Proficiency in English is required.

Why Join Us

- Competitive salary and health& life insurance, pension plan and flex retribution
- Opportunity for career progression within a fast‑growing international company.
- Exposure to HR operations across multiple European countries.
- Hybrid working model combining home office and on‑site presence in Zaragoza.

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📌 Payroll Coordinator (Madrid)
🏢 Talent
📍 Madrid