We offer: The Salary Range for this role is 19K – 24K EUR annual.

Role Purpose

We are looking for a Junior HR Coordinator profile, ideally a recent postgraduate /or 0.5 years of experience / great potential that learns quickly. The candidate should be data-driven, have a good understanding of AI tools and technology, and demonstrate strong learning agility.

This role ensures smooth, compliant, and well-coordinated employee lifecycle operations across multiple countries. It plays a critical part in maintaining data accuracy, process consistency, and operational excellence, while supporting both HR and business stakeholders.

The position combines hands-on coordination, data governance, and continuous process alignment, including a significant proportion of non-visible but business-critical activities.

Key Responsibilities

Onboarding & Pre-Day 1 Coordination

- Coordinate end-to-end onboarding logistics, including:
- Workplace readiness (desk, badge, access)
- Liaise with IT, Office Management, and local teams to ensure Day 1 readiness
- Manage onboarding communication and announcements (tracking completion)
- Ensure all documentation (contracts, compliance checks) is completed and tracked

Employee Lifecycle Coordination

Act as coordination point for employee lifecycle changes , ensuring consistency across systems and stakeholders:

- Manager changes, title updates, organizational moves
- Leave management support (e.g., sick leave, maternity, long absences)
- Joiners / movers / leavers tracking
- Ensure all updates are:
- Aligned across HR, Finance, and business stakeholders
- Reflected consistently across all tools and systems

Data Accuracy & Systems Management

Maintain high-quality and consistent employee data across multiple platforms:

- Cost forecasting




- Ensure alignment across:
- HR systems
- Finance tracking files
- Business reporting

Ensure real-time accuracy of organizational information across tools:

- Maintain and update:
- Teams and Outlook structures
- Distribution lists and communication groups
- Organizational announcements and directories
- Update org charts and team structures to reflect latest changes

Process Governance & Coordination

- Maintain onboarding/offboarding checklists and trackers
- Monitor completion and follow up with stakeholders
- Identify and correct inconsistencies across processes and systems
- Ensure process standardization across countries

Hidden / Non-Visible Value-Add (Core to Role)

- Continuous follow-ups across IT, Finance, managers, and vendors
- Managing exceptions, delays, last-minute adjustments
- Ensuring end-to-end process continuity and quality, often behind the scenes
- Acting as a consistency gatekeeper across multiple data sources and processes

Scope & Complexity

- Multi-country environment (7–8 countries )
- High volume of parallel processes (joiners, changes, leavers)
- Strong dependency on cross-functional coordination
- Mix of operational execution + data governance

Key Success Factors

- Strong attention to detail and data accuracy
- High ownership of coordination and follow-through, anticipation of the next phase of end-to-end process
- Ability to manage multiple stakeholders and priorities
- Proactive mindset to identify and resolve inconsistencies
- Structured and process-oriented approach

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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📌 Human Resources Expert (Madrid)
🏢 LifeStyles Healthcare
📍 Madrid