Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BATaircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.Shield.Ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.Job Description:The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.What you'll do:- Greet and assist visitors, ensuring a positive and professional first impression- Manage emails and general inquiries, routing as appropriate- Coordinate visitor access, badging, and check-in processes- Maintain front desk organization, cleanliness, and readiness at all times- Schedule meetings and manage conference room bookings- Support office operations including mail distribution, deliveries,



and supply inventory- Coordinate with vendors and service providers as needed- Assist with planning and execution of office events and meetings- Partner with Facilities, IT, and Security teams to support workplace needs- Maintain accurate records and handle sensitive information with discretionRequired qualifications:- Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred)- 1–3 years of experience in a front desk, receptionist, or administrative role- Strong verbal and written communication skills (English and Spanish)- Proficiency in Microsoft Office or Google Workspace- Ability to multitask and prioritize in a fast-paced environment- Strong organizational skills and attention to detail- Professional demeanor with a customer-service mindsetPreferred qualifications:- Experience in a corporate high-growth office environment- Familiarity with visitor management systems (Envoy)- Experience supporting facilities or office operations- Basic knowledge of access control and office security protocols- Experience coordinating vendors, deliveries, and events- Strong problem-solving skills and ability to work independently#LI-SL1#LBOur international teammates receive a comprehensive total rewards package aligned to your country office location. For full details on compensation and benefits, please consult your talent acquisition partner.#J-18808-Ljbffr

📌 Associate Facilities Coordinator (Madrid)
🏢 Shield AI
📍 Madrid