Department: Office Administration

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Location: Gibraltar

Description

This is a key role to support the Senior Management Team based in Gibraltar, as well as support with office management and administrative tasks. The role will require proactivity, organisation skills and multi-tasking skills, requiring you to support a wide variety of activities.

MAIN RESPONSIBILITIES

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- First line of support for the Senior Management Team.

- Managing diaries, arranging meetings & booking rooms/venues across various time zones, working closely with the PA group for scheduling the regular business cycle of committees and meetings.

- Coordination of necessary travel and logistics for Management, working with our inhouse Business Travel team to make the relevant travel arrangements.

- Providing coordination and logistical support for office based committees and meetings.

- Working as part of the London & Gibraltar PA/Administration team to provide cover to other PA’s in absence.

General

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- Office management duties, as required.

- Coordination of events and socials, both locally and internationally.





- Management of local Health & Safety requirements in the office to ensure compliance and consistency in line with Peninsula policies.

- Maintain filing systems, documentation and confidential records.

KNOWLEDGE, SKILLS AND EXPERIENCE
Essential

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- Experience in a similar role, as Office Manager or Team Assistant.

- Must be comfortable with MS Office suite and in working with IT systems.

- Works well in a team environment

- Strong organisational skills with ability to multitask and prioritise tasks effectively.

- Excellent interpersonal and communication skills, and ability to build good working relationships with all levels of seniority in the organisation.

- Demonstrates an extremely versátil, ‘can-do’ and responsive attitude, and ability to work in a fast-paced, dynamic environment.

- Proactive approach with ability to anticipate problems or situations ahead of them arising, ability to think ‘outside the box’ where necessary to resolve issues.

- High level of attention to detail and a commitment to maintain high standards of accuracy and quality. xqbhyrx

- Demonstrates discretion and acts confidentially.

- Fluent English language skills

Desirable

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- Spanish language skills

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📌 Office Manager / PA (Fuentes de Andalucía)
🏢 Peninsula
📍 Fuentes de Andalucía