The Executive Assistant provides high-level administrative, logistical, and operational support to the Office of the CEO, ensuring the efficient coordination of the CEO's international agenda, business travel, and executive commitments.
Working closely with the Chief of Staff, the role is responsible for managing the CEO's complex calendar, coordinating extensive international travel, and ensuring all executive engagements are meticulously planned and executed.
Context The Executive Assistant will report to the Chief of Staff and work as part of the CEO Office, supporting the effective planning and coordination of the CEO's day-to-day activities.
The Chief of Staff will act as the primary point of contact for prioritization, strategic direction, and day-to-day coordination of the CEO Office. The Executive Assistant will translate these priorities into seamless execution by managing the CEO's agenda, international travel, meetings, logistics, and administrative activities.
The role requires close collaboration with the Executive Leadership Team, Executive Relations Coordinator (ERC), Human Resources, Finance, WTTC Members, government representatives, external partners, airlines, hotels, travel providers, and other key stakeholders to ensure the CEO's commitments are delivered efficiently and professionally.
Operating in a fast-paced international environment, the Executive Assistant must be capable of managing multiple priorities simultaneously, adapting quickly to changing circumstances,



and maintaining absolute confidentiality when handling sensitive information.
Key Responsibilities Executive Calendar & CEO Journey Management
Manage the CEO's complex international calendar in alignment with priorities established by the Chief of Staff.
Coordinate all aspects of the CEO's business travel, including flights, accommodation, visas, ground transportation, transfers, check-in, travel documentation, connectivity arrangements, and accompanying travellers where applicable.
Ensure all travel itineraries and executive commitments are accurately reflected in the CEO's calendar.
Coordinate meetings, executive briefings, and logistical arrangements to ensure the CEO is fully prepared for all engagements.
Protect the CEO's time by maintaining appropriate scheduling, including administrative time, breaks, and balanced meeting commitments.
International Travel Management Plan and coordinate all aspects of domestic and international business travel, including:
Visa applications and travel documentation
Ensure all travel plans are accurately reflected in the CEO's calendar
Update Salesforce and internal tracking systems with meeting information.
Reconcile Executive Assistant corporate card expenses.

Stakeholder Management Develop strong working relationships with:
Government representatives
High CEO satisfaction with administrative support.
Timely completion of expense reconciliations.
Proactive resolution of issues before they impact the CEO.
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📌 Executive Assistant to Chief Officer (Madrid)
🏢 World Travel & Tourism Council
📍 Madrid