Administrative profile alert!

For a strong player in the pharma industry, we are looking for a contractor for 6 months, possibly extended to 1 year, to provide admin support.

Contractor will need to go onsite, and can work from home 2 days/week.

• General Business Administration (approx. 2/3 of the role): Provide administrative support to Benelux based founders and ensure a back-up for administrative support. Develop proposals in collaboration with other functions to improve administrative processes that affect customer satisfaction.

• Support financial business processes including PO raising, processing invoices in Athena and where required procurement activities. Creation of contracts for events

• Arrange/book customer travel, transport, transfers, accommodation, meeting facilities, conferences, integral videoconferences and teleconferences, events, registrations; produce complex itineraries for international trips.

• Input events into Veeva and conducting FCPA review in Appian with officials.

• Act as focus for function specific records management,



retention and archiving of business documentation in line with regulatory requirements and the support of ad-hoc internal audit.

• Conduct all activities in compliance with company policies and standard operating procedures, including financial system administration, document management and team core compliance.

Required education, experience and skills

• Excellent knowledge of MS Office suite (inc. Word, Excel, Teams, PowerPoint)

• Very strong prioritization and organizational skills

• Ability to work under pressure and with limited direction on a day-to-day basis.

• Ability to show own initiative, logical thinking and creative problem solving in response to day-to-day situations.

• Strong written and verbal communication; strong interpersonal skills.

• Ethics and integrity, awareness of compliance requirements and maintaining confidentiality as normal way of working.

📌 Administrative support specialist (España)
🏢 Harvey Nash
📍 España