Office Manager International- H/F

Responsibilities

- The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

• HR activities o Collaborate closely with the Group's HR department, its expert services and the HRBP department o Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

o Support newcomers’ onboarding and provide them with all the necessary environment for their job o Ensure Internal Group communications are released and understood within the site o Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

o Ensure compliance with the local legal framework o Realization of monthly HR reports o Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),

o establish the link between the accounting firm and HR department o Control the proper execution of the payroll cycle by the accounting firm o Participate in the recruitment and selection of teams o Collect and follow up training requests in collaboration with the Training Center o Organize internal events in accordance with Group policies (thematic, budget, etc.)

o Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.

· Financial and legal activities o Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)





o Guarantee the reliability of our commercial contracts and our website’s provisions o Manage clients’ requests in legal matters and relay to the Group's legal department when needed o Interface with the legal department of the Group and the local law firm o Manage requests from local authorities o Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury o Provide budget and forecast reports when required from the different departments o Control the proper execution and the respect of deadline of the financial reports o Compile monthly accounting reports and liaise with HQ accounting teams o Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

• Site Administration o Ensure the application, respect and update of health and safety policies o Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design o Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one o Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

o Mail management and control o Liaise with other offices, contractors, suppliers and other organizations o 1 Year Fixed-term contract with the potential for a permanent position

TECHNICAL SKILLS

- Excellent administrative and accounting knowledge
- Execute and control a payroll process
- Experience in office management
- Experience in Human Resources management appreciated
- Good level of English and French will be a plus

📌 Office Manager (Madrid)
🏢 Ovhcloud
📍 Madrid