At Amàre Beach Hotel Marbella, part of Robusto Group Hotels, beachfront luxury meets sophisticated design, vibrant live music, and world-class gastronomy. Located just a short five-minute walk from Marbella’s historic center, our recommended-for-adults resort features 236 meticulously designed rooms. To support our culinary and dining teams, we are seeking an organized, detail-oriented Food & Beverage Administrative Assistant (Auxiliar Administrativo/a – A&B;) to join our back-office operations in Marbella, Spain.

In this key part-time role, you will act as a vital back-office support anchor for the Head Chef (Jefe/a de Cocina) and Head Waiter (Maitre). Specifically, you will manage staff shift scheduling, track time-and-attendance data using specialized software, assist with stock controls and daily supplier orders, and ensure smooth administrative operations across our Food & Beverage department.

Job Description: Food & Beverage Administrative Assistant

Your Mission: Back-Office Efficiency & Staff Operational Control

Your primary goal involves driving administrative success across our Food & Beverage department. To achieve this, you will execute back-office workflows and monitor staff scheduling data. At the same time, you will keep inventory records and supplier orders accurate. Therefore, you will draft team schedules in workforce planning tools, reconcile time-and-attendance logs, and enforce FIFO inventory rules. Additionally, you will audit incoming deliveries and manage internal F&B; documentation. As a result, you will eliminate administrative delays and support our resort’s reputation for culinary excellence.

Your Key Responsibilities:

- Staff Scheduling & Planning: Assist department heads in drafting and revising team shift rosters and vacation schedules using workforce sizing tools.
- Time & Attendance Control: Reconcile employee time-and-attendance logs inside management software, handling all related administrative entries.
- F&B; Personnel Admin:



Manage internal staff administration processes across the Food & Beverage department.
- Inventory & Stock Management: Assist with consumable and operating equipment inventories. Furthermore, enforce First-In, First-Out (FIFO) stock principles to ensure short-expiry food items are used first.
- Supplier Orders & Goods Reception: Place daily supplier orders, verifying that incoming merchandise meets resort quantity and quality standards.
- Point-of-Sale Coordination: Place orders and organize point-of-sale areas in close coordination with the F&B; management team.
- Compliance & Safety: Comply with quality, health and safety, environmental, and data protection policies established by the organization.

Who You Are: The Organized & Detail-Oriented Administrative Specialist

- Educational Background: You hold a Vocational Degree (FP I/II, Grado Medio or Superior) in Business Administration, Accounting, or a related University Degree.
- Proven Experience: You bring at least 1 year of experience working in an administrative assistant role, preferably within hospitality or F&B; operations.
- Software Mastery: You demonstrate advanced proficiency in Microsoft Office tools and intermediate-level experience working with SAP systems.
- The Linguist: English language skills are considered a valuable asset in our international guest environment.
- Core Competencies: You exhibit exceptional organizational discipline, attention to detail, strong team collaboration, and a proactive mindset.

What Fuerte Group Hotels & Amàre Offer You

- Competitive Package: Enjoy a competitive salary aligned with collective bargaining agreements, supplemented by a sales bonus (complemento por ventas).
- Guaranteed Schedule: Benefit from a structured 20-hour weekly part-time contract frame.
- Seven Decades of Heritage: Form part of Fuerte Group Hotels, a respected group with nearly 70 years of industry leadership in Southern Spain.
- Growth & Learning: Access continuous training programs, language learning support, and clear internal career path opportunities.

CHALLENGE ACCEPTED?

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📌 Food & Beverage Administrative Assistant - Amàre Beach Hotel Marbella
🏢 Amàre Beach Hotel Marbella
📍 Marbella