Invoice and Contract Administration
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- Review invoices on Serengeti and deal with them as per below

- Upload invoices as necessary (Example: Steven & Bolton (Immigration) or small law firms)

- Check Payment status with Finance (Emails received from law firms to confirm the payment date)

- Send an email to Avani and Finance Team to make provisions (Monthly)

- Check Invoices and prepare and update Savings Register

- Prepare and update LL invoices Register

- Support Accord EMENA contract registration process

- Register all EMENA contracts into our systems making sure that fully executed copy is kept

- Monitor contract expiries (Quarterly basis) and generate workload for legal team

- Prepare Accord GR agreements list (Quarterly basis) to comply with GR legal requirements

Support signature process

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- Deal with originals

- Scan if necessary and confirm if it is the last version and leave copies on Marc’s desk (Accord ES, previously Intas IN and Intas EU)

- Send original agreements or corporate docs by courier

- Log in DHL website and prepare shipment

- Give envelope to Judit or Veronica

- Send an email to the relevant person confirming the AWB details

- Multiple expiry dates Agr (Lic & Sup Agr, Tech Transfer Agr, Manufact Agr, Distrib Agr)

- Mark the agreement as Signed in workload tracker

- Save a copy in Agreements folder

- Check the information and upload a copy in Newton as Marc Comas signed

- Send an email to the relevant person confirming it has been recorded and send an email to Prakash in order to manage Mr Yagnik and Mr Maheshwari signatures

- Once signed, upload the fully executed copy and mark the agreement as In force

Single expiry dates Agr (CDAs, Services Agr, Development Agr, Co-Development Agr)

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- Mark the agreement as Signed in workload tracker

- Save a copy in Agreements folder





- Record the contract adding the relevant information and upload a copy in Newton

- Send an email to the relevant person confirming it has been recorded

Upload Termination Agr

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- Mark the agreement as Signed in workload tracker

- Save a copy in Agreements folder

- Create a new revision and modify the status to Terminated. Upload a copy in Newton.

- Send an email to the relevant person confirming it has been recorded

Upload other documents such letter re notices

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- Mark the document as Signed in workload tracker

- Save a copy in Agreements folder

- Create a new revision and record the contract adding the relevant information and upload a copy in Newton. Add a comment with the details

- Send an email to the relevant person confirming it has been recorded

Upload PoAs

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- Mark the PoA as Signed in workload tracker

- Save a copy in Agreements folder

- Create a new revision and record the PoA adding the relevant information and upload a copy in Newton. Add a comment with the details

- Send an email to the relevant person confirming it has been recorded

- Provide training and assist the team (create drafts if needed)

- Notify errors and new improvements

- Update Manual

- Support and maintain EMENA legal team’s trackers

- Ensure functionality

- Prepare Tracker next FY re Work Request, work done, time to respond

- Produce Reports

- Executive meeting slides (Monthly basis)

- Budget on Serengeti (Annually)

- Assist RM to prepare Legal budget (Annually)

- Out-Licensing Agr (Monthly basis)

- Prepare Dashboard

- Evolution

- Invoices on Serengeti FY ends (Annually)

- RMB





- Quarterly Request companies register certificate (PoE requested by Accord PL)

- Notaries interaction

- CPPs Intas, MA Transfers;
GMPs and LoAs which need to be apostilled

- Scan document if necessary

- Send email to notary

- Talk to Judit or Veronica to collect the document

- Once received, leave the original copy at locker No 9

- Send a copy of the invoice to Elena Oriza so that she can complete the PO template

- Check the documents received and if necessary, scan and send them to the relevant Legal Member

- Support legal team with systems used: Serengetti, Newton, ContractPodAI, SAP

- Meetings

- Assist to the meeting for the following matters

- Invoices (Weekly)

- Newton (Once every two weeks)

- Accord GR (Monhly)

- Record PoAs

- Mark the PoA as Signed in workload tracker

- Save a copy in Corporate folder

- Record the PoA adding the relevant information in PoAs register

- Send an email to the relevant person confirming it has been recorded

- File Info Corporate

- If necessary, save a copy of different corporate documents such deeds, certificates, PoAs… Also, Finance information such Annual accounts, etc.. (Poland and UK)

- Others

Core Competencies

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- Time Management

- Problem Solving

- Dealing with Ambiguity

- Drive for Results

Relevant Functional/Technical Skills or Industry Experience

Quick learner, with excellent attention to detail and logical approach.

Strong organization skills, able to manage a busy workload to meet deadlines and prioritize multiple projects.

Strong communication and interpersonal skills (in written and spoken English), comfortable liaising with stakeholders of all levels, can navigate cultural differences with ease.

Good computer skills in Microsoft Word, Excel and PowerPoint. AI experience is a plus. xhfqzwm

Relevant Professional / Educational Background

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- Finance experience

- Exposure to multi‑national environment

- Additional post‑graduate studies in accounting or finance.

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📌 Legal Operations Officer, Europe (Barcelona)
🏢 Accord Healthcare
📍 Barcelona