Location: Madrid
Hours: Full time
Work Pattern: Onsite
Role overview
The PA to Partner(s) and Office Assistant plays a key role within the Operations team, providing first-class PA support to the Spanish Partner(s), and managing the day-to-day running of the office and working as part of the team to provide a high quality service to the wider business..

Key Responsibilities
Managing the day-to-day running of the office in Madrid.
Primary point of contact for external suppliers, contractors, and building management, ensuring high standards of service delivery and maintenance. Monitor service quality, coordinate maintenance activities, and promptly escalate any issues or concerns to the Workplace and Facilities Manager as required.
Maintain awareness of all scheduled visitors to the office, ensuring meeting rooms are prepared in advance and providing a professional and welcoming reception upon their arrival.
Oversee the management of stationery and pantry supplies, ensuring stock levels are maintained, orders are placed in a timely manner,



and supplies are readily available to support daily business operations.
Keep stocks of toners and cartridges, and dealing with the maintenance of the photocopier.
Receive and distribute all incoming mail, courier packages, and special deliveries in a timely and efficient manner. Oversee and manage departmental budgets for Madrid, ensuring effective cost control, financial accountability, and compliance with approved budgetary guidelines. Assisting the IT team with issues as they arise.
Assisting the HR team with meeting and greeting and setting up interviews and tests.
Escalating staff/office issues to the PA Supervisor as appropriate.
Ensure compliance with all Health and Safety policies, procedures, and regulations within the office, promoting a safe and secure working environment for employees and visitors.
Responsible for the day-to-day effective and efficient management of the Partner(s) inboxes in line with our service model

📌 PA and Office Assistant (Madrid)
🏢 Oxera
📍 Madrid