Role Summary

JOB DESCRIPTION

The IT Governance Vendor Analyst is responsible for managing the end-to-end lifecycle of IT vendors, controlling costs, and ensuring compliance with information governance frameworks. This role serves as a critical bridge between IT, Procurement, Legal, and Finance, ensuring financial visibility, budget accuracy, and operational efficiency in technology acquisitions. Additionally, the analyst leads the centralization of contractual data and advanced cost analysis to support strategic decision-making.

Core Responsibilities

IT Vendor & Contract Management
Purchasing Autonomy: Independently execute and manage the full procurement process for IT purchases under $40k.
Large-Scale Procurement Liaison: Coordinate the creation of Purchase Requisitions (PR) and delegate to the central Procurement department for acquisitions exceeding $40k.
Data Centralization: Lead the migration, upload, and maintenance of IT contract information from multiple sources (SharePoint, Teams, emails, Summize) into the ServiceNow Vendor and Cost Management module.




Contractual Tracking: Monitor the status of ongoing contracts and purchases, working in close collaboration with the Legal and Procurement teams.
IT Financial Management & Budgeting
Monthly Reporting: Prepare and submit detailed monthly financial reports for Accounting and FP&A; teams, specifically focusing on IT Accruals and IT Maintenance CAPEX.
Invoice Control: Manage the financial workflow of IT invoices through the Invoice Register, ensuring proper validation, tracking, and approval.
Dispute Resolution: Handle direct communication with vendors to correct and resubmit erroneous invoices, ensuring compliance with company payment obligations.
Cost Visibility: Collaborate with IT leadership to enhance budget monitoring, cost forecasting, and data consistency across business verticals.
Governance, Processes & Strategy
System Integration: Actively participate in User Acceptance Testing (UAT) for key systems

📌 IT Vendor Analyst, IT Governance (Madrid)
🏢 MN8 Energy
📍 Madrid