JOB DESCRIPTION:

Primary Objective of Position
The Marketing & Medical Assistant provides operational, administrative, and coordination support to the Marketing and Medical teams, ensuring the effective execution of marketing initiatives, and medical activities across the portfolio.
The role supports day-to-day operations, including the coordination of projects, scientific events, documentation, and materials, enabling timely, consistent, and high-quality delivery. Acting as a key link between Marketing, Medical, Sales, and external agencies, the position ensures smooth collaboration among stakeholders, compliance with internal and external standards, and efficient implementation of initiatives.

Major Accountabilities
· Act as a primary coordination point between Marketing, Medical, coordinating also if necessary sales activities with agencies/external vendors ensuring smooth communication and timely execution of activities.
· Manage and maintain brand assets, marketing and medical materials, and internal repositories (e.g., SharePoint, Teams, Veeva),



ensuring accuracy and accessibility.
· Support the preparation, coordination, and tracking of marketing and medical materials and deliverables.
· Coordination and execution of end-to-end administrative logistics and documentation for congresses, symposiums workshops, product trainings, Advisory Boards, and scientific meetings, (including venues, travel, materials, registrations), ,and post-event documentation
· Liaise with agencies and suppliers to ensure timely delivery of materials and services in line with project requirements.
· Support purchase orders, invoicing processes, vendor onboarding, budget tracking and audit processes
· Consolidate meeting minutes, key learnings, and action plans to ensure proper follow-up and alignment.
- Manage department calendars, meeting scheduling, and logistical arrangements for cross-functional team meetings

· Support internal communications, including updates, reminders, and d

📌 Marketing & Medical Assistant - ADC - Madrid
🏢 Abbott
📍 Madrid