ppbTo be considered, please submit your CV in English. The interview process will be conducted in English. We are looking for a candidate who can speak/read/write in English and Spanish. /b /p h3The working hours for this role are /h3 pbMonday - Thursday: 9:30 AM - 6:30 PM /b /p pbFriday: 9:30 AM - 5:00 PM /b /p pWe are Worthy Circa Jewels. Our combined businesses are here to remake the world of pre‑owned luxury jewelry. We use our expertise, technology, and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. /p pWe are a group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. /p pbThe Administrative Assistant will assist the administrative staff with clerical and reception duties. This is an exciting opportunity to gain experience in the luxury goods industry while utilizing your administrative background. /b /p h3What You'll Do /h3 ul liCreate/manage client appointments for both database and office calendar /li liReport daily activity reports and check register and other reports as assigned /li liClerical purchasing duties which include but are not limited to: recording data in proprietary company software and excel spreadsheets, scanning documents, invoice collection and preparation /li liAccurately prepare items for shipment which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipments /li liAdministrative accounting responsibilities which includes but is not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing,



preparing/sending monthly accounting reports /li liOrder office supplies, restock as necessary, open/close office and elevators /li liAssist with Marketing duties /li liAssist with reception duties which includes but is not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry images /li liRespond to client emails and phone calls /li liCreate new client vendors, documentation on a daily basis in compliance with directives /li liAccompany Buyers at buying events out of town which requires light travel that the company will pay for. May occur 1-2 times per month. /li /ul h3Who You Are /h3 ul liA strong, and kind communicator with professional direct verbal written skills /li liAbility to work cross functionally with different teams and company stakeholders /li liHighly organized with the ability adapt to changing business needs and ability to manage multiple moving parts /li liSelf-motivated and results-oriented, strategic thinker with an ability to learn and contribute /li liMethodic, organized, and proactive /li liAbility to travel 1-2x a month to accompany Buyers at buying events out of town /li /ul h3What You Have /h3 ul li5 years experience in a fast paced, deadline oriented environment /li li3-5 years of administrative experience required /li liLuxury Goods industry background preferred /li liExcellent interpersonal skills with the ability to cultivate good working relationships both internally and externally /li liExperience in export/international shipments preferred /li liStrong analytical and organizational skills with knowledge of Microsoft office and other relevant applications. ERP and CRM experience a plus /li liMust speak, read, and write English as well as Spanish, interview will be in English /li /ul h3What We'll Give You /h3 ul liA supportive, inclusive culture in an organization that values your contributions /li liOpportunities for personal and professional growth through work experience and mentorship /li /ul /p #J-18808-Ljbffr

📌 Administrative Assistant, Luxury Goods (Madrid)
🏢 Circa
📍 Madrid